Vehicodex Privacy Policy
This Privacy Policy explains how Vehicodex handles information when you use the Vehicodex mobile app.
Privacy contact: privacy@cyoung.co.uk
Vehicodex is designed as a local-first vehicle record app. Most information you enter is stored on your device and is not sent to a Vehicodex-owned server.
Vehicodex does not require you to create an account or log in to use the app.
Information You Provide
You may choose to store the following information in the app:
- Vehicle details, such as nickname, make, model, year, colour, registration, mileage, fuel type, MOT date, and tax date.
- Insurance and breakdown details, such as provider, policy number, phone number, and expiry date.
- Vehicle contacts, such as contact names, phone numbers, email addresses, notes, or plates.
- Logbook entries, such as maintenance, fuel, charging, mileage, dates, costs, and notes.
- Vehicle images selected from your photo library or taken with your camera.
- App preferences, such as mileage unit and currency.
This information is stored locally on your device using device storage. Vehicle photos selected or taken by you are copied into the app's local document storage on your device.
Camera and Photo Library Access
Vehicodex may ask for access to your camera or photo library so you can add a vehicle image.
Camera and photo library access is optional. The app only uses the image you select or take for the vehicle image feature. Vehicodex does not upload your vehicle photos to a Vehicodex-owned server.
Purchases and Subscriptions
If you choose to buy Vehicodex Pro or restore purchases, the purchase is processed by the relevant app store and RevenueCat, a third-party subscription management service.
RevenueCat may receive information needed to manage subscriptions and entitlements, such as purchase history, receipt information, subscription status, product identifiers, anonymous app user identifiers, locale, currency, and related technical information.
Vehicodex does not send your name, email address, or account login details to RevenueCat. RevenueCat is configured to use anonymous app user identifiers for subscription management.
Vehicodex uses this information to:
- Show available subscription options.
- Process purchases and restore purchases.
- Check whether Pro features should be unlocked.
- Help prevent purchase fraud and maintain subscription functionality.
Vehicodex does not receive or store your full payment card details. Payment information is handled by the relevant app store payment system.
RevenueCat's privacy information is available at: https://www.revenuecat.com/privacy/
How We Use Information
Vehicodex uses information in the app to:
- Save and display your vehicles.
- Track logbook entries, costs, mileage, fuel, charging, maintenance, and notes.
- Show status indicators based on dates you enter, such as MOT and tax due date warnings.
- Display selected vehicle images.
- Save your app preferences.
- Provide and restore subscription access.
Sharing of Information
Vehicodex does not sell your personal information.
Vehicodex does not share your locally stored vehicle records, photos, contacts, insurance details, breakdown details, or logbook entries with a Vehicodex-owned server.
Information may be shared with third parties only where needed for app functionality:
- RevenueCat, for subscription management and entitlement checks.
- The relevant app store payment provider, for purchases and subscription management.
- Your device's phone, email, or system apps if you choose to use links such as calling a saved phone number, emailing a saved contact, or managing an app store subscription.
Analytics, Advertising, and Tracking
Vehicodex does not currently include advertising SDKs, third-party analytics SDKs, or cross-app tracking features.
Vehicodex does not currently request location, microphone, contacts, or push notification permissions.
If this changes, this Privacy Policy will be updated before those features are used.
Data Retention and Deletion
Vehicle records, logbook entries, preferences, and selected vehicle images remain on your device until you delete them in the app, clear the app's data, or uninstall the app.
When you delete a vehicle in the app, Vehicodex also deletes logbook entries for that vehicle and deletes the locally stored vehicle image associated with that vehicle where possible.
Subscription and purchase records may be retained by the relevant app store and RevenueCat according to their own legal, fraud prevention, accounting, and operational requirements.
To request deletion of subscription-related data held by RevenueCat, contact us at the privacy contact above. Some purchase records may need to be retained by app stores or service providers where required by law.
Security
Vehicodex relies on your device's operating system and app sandboxing to protect locally stored app data. Subscription-related communication with RevenueCat and app store services is transmitted using standard secure network connections.
No method of storage or transmission is completely secure. You are responsible for protecting access to your device, including using a passcode, biometric lock, or other security controls where available.
International Processing
Subscription-related information handled by RevenueCat or app store providers may be processed in countries outside your own. Those providers are responsible for their own security and compliance controls for the data they process.
Children's Privacy
Vehicodex is not intended for children and is not designed to knowingly collect personal information from children.
Your Choices
You can:
- Choose not to grant camera or photo library permission.
- Delete individual logbook entries.
- Delete vehicles and their associated logbook entries.
- Remove or replace vehicle photos.
- Change mileage and currency preferences.
- Manage or cancel subscriptions through your app store account settings.
- Uninstall the app to remove locally stored app data from your device.
Your Rights Under UK GDPR
If you are located in the United Kingdom or the European Economic Area, you have the following rights regarding your personal information:
- Right of access — You can request a copy of the personal information we hold about you.
- Right to rectification — You can ask us to correct personal information that is inaccurate or incomplete.
- Right to erasure — You can ask us to delete your personal information where there is no legitimate reason for us to continue holding it.
- Right to restriction of processing — You can ask us to suspend processing of your personal information in certain circumstances.
- Right to data portability — You can ask us to provide your personal information in a structured, commonly used, machine-readable format.
- Right to object — You can object to the processing of your personal information in certain circumstances.
Because Vehicodex is a local-first app, most of your vehicle data, logbook entries, contacts, insurance details, and preferences are stored only on your device. You can exercise your rights over that data directly within the app by editing or deleting your records, or by uninstalling the app.
For any subscription-related data held by RevenueCat or app store providers, please contact us using the details below and we will assist where we are able to. Note that some purchase records may need to be retained by those providers under their own legal obligations.
Changes to This Policy
We may update this Privacy Policy from time to time. If we make material changes, we will update the effective date and, where appropriate, provide notice in the app or through the app store listing.
Contact
If you have questions about this Privacy Policy or how Vehicodex handles information, contact:
privacy@cyoung.co.uk